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BY-LAWS of the Fort Hill Rifle and Pistol Club, Incorporated Cumberland, Maryland 21502
Affiliated with the National Rifle Association of America 11250 Waples Mill Road Fairfax, Virginia 22030
ARTICLE 1. NAME 1.1 Name. The name of this organization shall be Fort Hill Rifle and Pistol Club, Incorporated. The Fort Hill Rifle and Pistol Club, Incorporated, hereinafter shall be referred to as the FHRPC.
ARTICLE 2. OBJECT 2.1 Object. The object of the FHRPC is the encouragement of organized rifle and pistol shooting among citizens of the United States of America resident in our community, with a view toward a better knowledge on the part of such citizens of the safe handling and proper use of firearms, as well as improved marksmanship. It is our further object and purpose to forward the development of those characteristics of honesty, good fellowship, self-discipline, team play and self-reliance, which are the essentials of good sportsmanship and the foundation of true patriotism.
ARTICLE 3. MEMBERSHIP 3.1 Eligibility. Any citizen of the United States of America eighteen years of age or over and resident in our community may become a member of the FHRPC on vote of the Executive Committee after: (1) subscribing to the oath of allegiance in Article 4, (2) payment of the usual initiation fee and dues, (3) completion of range orientation and (4) showing proof of membership in the National Rifle Association of America (NRA).
Membership Classifications
3.1 Regular Membership. A regular member is any member in good standing with less than twenty-five years of continuous membership with the FHRPC, and meeting the requirement of residency defined in paragraph 3.4 for their first full year as a regular member. A regular member must pay applicable fees and yearly dues. A regular member is entitled to (1) a key for access to FHRPC property, (2) one vote in the annual election of FHRPC officers and (3) the opportunity to hold office as an elected officer. 3.2 Life Membership. A life member is any member in good standing with twenty-five or more years of continuous membership with the FHRPC. A life member is exempt from paying yearly dues. A life member is entitled to (1) a key for access to FHRPC property, (2) one vote in the annual election of FHRPC officers and (3) the opportunity to hold office as an elected officer. 3.3 Associate Membership. An associate member is any member in good standing who does not hold regular or life membership with the FHRPC, and who desires affiliation with the FHRPC to take advantage of any reduction in fees associated with competitive shooting. An associate member does not have to meet the requirement of residency defined in paragraph 3.4. An associate member must pay applicable fees and yearly associate membership dues. An associate member is not entitled to (1) a key for access to FHRPC property, (2) vote in the affairs of the FHRPC and (3) hold office as an elected officer. 3.4 Residency. A person is resident in our community if he or she maintains their full-time residence within the following geographic boundaries: (1) all of Allegany County and Garrett County, Maryland, (2) Bedford County and Somerset County, Pennsylvania, south of the Pennsylvania turnpike, (3) Mineral and Hampshire County, West Virginia, north of route 50 and (4) that portion of Morgan County, West Virginia west of highway 522.
ARTICLE 4. OATH OF ALLEGIANCE 4.1 Oath. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands. I certify that I am a citizen of the United States of America and that I am not a member of any organization or group pledged to, or working for, a program aimed at the destruction of our present system of government established by the Constitution of the United States. I further certify that I have never been convicted of a felony nor pled guilty to a felony or any crime of violence, and that there are no federal or state laws that restrict my access to firearms or ammunition.
ARTICLE 5. DUES 5.1 Annual Dues. The annual dues and initiation fee will be established by majority vote of the membership at the annual meeting. Initiation fees must be paid when the new member first joins the FHRPC. Annual dues must be paid by June 30 of each year. A regular member may make a late dues payment between July 1 and July 31 of each year. A late payment fee may be assessed by majority vote of the membership at the annual meeting. After July 31, a regular member is no longer in good standing and will be dropped from the membership roster. 5.2 NRA Membership. Any regular member joining the FHRPC after December 31, 2000, must maintain membership in the National Rifle Association of America, hereinafter referred to as the NRA, to be considered in good standing. Proof of NRA membership for those regular members joining after December 31, 2000, must be submitted with the annual dues payment. Regular members may make their NRA dues payment to the FHRPC. The FHRPC Secretary will forward the appropriate dues to the NRA. 5.3 Failure to Pay Dues. No member of the FHRPC in arrears shall be eligible to vote or to enjoy any privileges or benefits offered by the FHRPC.
ARTICLE 6. MEETINGS 6.1 Annual Meeting. The annual meeting of the FHRPC shall be held in February of each year. If the annual meeting shall not take place at the time fixed it shall be held within a reasonable time thereafter, and the officers shall hold over until their successors shall have been elected. 6.2 Special Meeting. A special meeting of the FHRPC may be held at any time upon call of the President or upon the call of the Executive Committee, or upon demand in writing, stating the object of the proposed meeting, and signed by not less than one-fifth of the members entitled to vote. Notice of the time, place and object of any special meeting shall be given all officers and members in good standing in writing by United States mail not less than seven days prior to the date fixed for the holding of the meeting. The Executive Committee shall fix the place of such special meeting. 6.3 Quorum. One-tenth of the members of the FHRPC entitled to vote shall constitute a quorum at any meeting.
ARTICLE 7. OFFICERS 7.1 Elected Positions. The officers of the FHRPC shall be a President, Vice-President, Secretary, Treasurer and two Executive Officers. They shall be elected by a majority vote of the members in good standing present at the annual meeting. They shall hold offices for one year or until successors are elected. All officers must meet the residency requirement defined in paragraph 3.4 while holding office. 7.2 Executive Committee. The Executive Committee shall consist of the President, Vice President, Treasurer, two Executive Officers and the Secretary. The Executive Committee shall have general supervision and control of all activities of the FHRPC. 7.3 Executive Committee Meetings. Meetings of the Executive Committee shall be held regularly at such time and place as the Executive Committee may determine. Special meetings may be held at any time on the call of the President or on demand, in writing to the Secretary, by three members of the Committee. 7.4 Quorum. Four members of the Committee shall constitute a quorum. 7.5 Resignation. Resignation of any officer may be accepted by a majority vote of the remaining members of the Executive Committee. 7.6 Vacancy. A vacancy in the Executive Committee may be filled by a majority vote of the remaining members of the Committee. However, if more than one vacancy exists, a special meeting of the FHRPC shall be called and new officers shall be elected to fill the vacancies until the date of the next annual meeting as provided in paragraph 6.1. 7.7 Succession. The order of succession to the position of President is Vice President, Treasurer, Secretary, First Executive Officer and Second Executive Officer.
ARTICLE 8. DUTIES OF OFFICERS 8.1 President. The President shall preside at all meetings of the FHRPC and of the Executive Committee. The President shall be a member ex-officio of all regular and special committees, and shall perform all such duties as usually pertain to the President’s office. 8.2 Vice-President. The Vice-President shall perform the duties of the President in the President’s absence or at the President’s request. 8.3 Secretary. The Secretary shall conduct all official correspondence. The Secretary shall notify the members of the Executive Committee of all meetings and shall notify all members of special and annual meetings, as required in Article 6. The Secretary shall keep a true record of all meetings of the Executive Committee and of the FHRPC and have custody of the books and papers of the FHRPC, except the Treasurer’s books of account. All applications for membership in the FHRPC shall be made to the Secretary. The Secretary shall be responsible for the collection of all fees and dues and shall remit the same to the Treasurer. The Secretary shall forward to the NRA the annual dues for each club member, as provided in paragraph 5.2. 8.4 Treasurer. The Treasurer shall have charge of all funds of the FHRPC and place the same in such banks as may be approved by the Executive Committee. Such money shall only be withdrawn by check signed by the Treasurer and for the payment of such bills as shall have been approved by the Executive Committee, except that the Treasurer shall immediately and without action by the Executive Committee draw checks for membership fees in the NRA as provided in paragraph 5.2, such checks to be turned over to the Secretary for transmission to the NRA, as required in paragraphs 5.2 and 8.3. The Secretary shall deliver to the Treasurer a receipt for all such checks, including a list of the names of the members for whom dues are being paid, and the dates covered by the membership fee. The Treasurer shall keep an accurate account of all transactions and render a detailed report to the FHRPC at its annual meeting. The Treasurer shall prepare an annual budget, including all planned expenditures, and present said budget to the FHRPC at its annual meeting. 8.5 Executive Officers. The Executive Officers shall participate in all Executive Committee meetings and, with the remainder of the Executive Committee, shall have general supervision and control over all club activities. 8.6 Expenditures. No officer shall contract for any services or obligate the FHRPC for any non-budgeted bill without the authorization of the majority of the Executive Committee.
ARTICLE 9. RANGE DEVELOPMENT COMMITTEE 9.1 Committee Members. The Executive Committee shall appoint a Range Development Committee. The Range Development Committee will consist of the Executive Committee, one representative from each organized shooting league and one representative from the membership at large. 9.2 Function. The Range Development Committee shall advise and make recommendations to the Executive Committee on matters related to the development of FHRPC facilities for organized shooting. The elected FHRPC President shall serve as chairman of the Range Development Committee. The elected FHRPC Secretary shall serve as Secretary of the Range Development Committee. 9.3 Meetings. Meetings of the Range Development Committee shall be held at such time and place as determined by the Executive Committee. 9.4 Duties. The purpose of the Range Development Committee shall be to insure the equitable representation of all aspects of organized shooting in matters related to the development of FHRPC facilities. Members of the Range Development Committee shall be required to be familiar with the needs and requirements of the organized shooting they represent. Members of the Range Development Committee shall also conduct surveys, prepare plans, obtain cost estimates and perform any other such duty as required by the Range Development Committee.
ARTICLE 10. SUSPENSION, EXPULSION OR FORFEITURE OF MEMBERSHIP 10.1 Officer Suspension. Any officer may be removed by a two-thirds affirmative vote of the members in good standing present at any special meeting called for this purpose. No vote on suspension or removal may be taken unless at least fifteen days notice in writing shall have been given to the officer of the reasons for the officer’s removal and of the time and place of the special meeting at which such ballot on the officer’s removal is to be taken. At such special meeting the officer shall be given a full hearing. 10.2 Member Suspension and Expulsion. Any member may be suspended or expelled from the FHRPC for any cause deemed sufficient by the Executive Committee by a two-thirds affirmative vote of the members of the Executive Committee present at any regular or special meeting. No vote on suspension or expulsion may be taken unless at least fifteen days notice in writing shall have been given to the member of the charges preferred and of the time and place of the meeting of the Executive Committee at which such charges will be considered. At such meeting the member under charges will be accorded a full hearing. 10.3 Presentation of Charges. Any member in good standing may prefer charges against any officer or member. The charges shall be in writing clearly stating the facts relied upon and accompanied by all affidavits or exhibits, which are to be used in their support. Such charges shall be filed with the Secretary, who will immediately notify the President. The President will call a meeting of the Executive Committee to hear the charges. The Secretary will give at least fifteen days notice of the meeting to each member of the Executive Committee and to the accuser and to the accused, which notice shall be in writing and will include a true copy of the charges and of the supporting affidavits and exhibits. 10.4 Appeal. Any member suspended or expelled by the Executive Committee may appeal to the full membership of the FHRPC. Such appeals shall be made in writing to the Secretary who will notify the President. The President will call a special meeting of the FHRPC for the purpose of acting on the appeal. The Secretary shall give at least fifteen days notice in writing to all members of the FHRPC in good standing stating the date, time, place and reason for such special meeting. At the special meeting the Secretary will read or display the original charges, the supporting affidavits, the accompanying exhibits and the minutes of the special meeting of the Executive Committee at which the charges were heard and action taken. A full hearing will be given the accuser and the accused. A vote will be taken by ballot of the members in good standing present. A two-thirds affirmative vote shall be required to reverse the action of the Executive Committee. 10.5 Mandatory Forfeiture of Officer’s Position. Any officer must forfeit his or her elected position upon becoming non-resident in our community and failing to meet the residency requirement defined in paragraph 3.4. 10.6 Mandatory Forfeiture of Membership. Any regular member must forfeit his or her membership upon becoming non-resident in our community and failing to meet the residency requirement defined in paragraph 3.4 during their first year of membership.
ARTICLE 11. ALCOHOLIC BEVERAGES 11.1 Alcoholic Beverages. The use or possession of alcoholic beverages on FHRPC property is prohibited unless approved by the Executive Committee.
ARTICLE 12. PROPERTY 12.1 Real Estate. Real estate owned by the FHRPC shall not be sold, given away, abandoned or disposed of in any manner except by two-thirds majority vote of the membership present at a special meeting called for this purpose. 12.2 Land Use Agreements. Land use contracts, leases or other agreements for use of FHRPC property (real estate or other) shall be the responsibility of the Executive Committee. These agreements shall be open to the membership for inspection at all times. No agreement for use of FHRPC property shall be of duration longer than one year. 12.3 Disposition of Property. Other property shall be acquired by, and the maintenance of such property shall be the responsibility of, the Executive Committee. Disposal or acquisition of property other than real estate, or property purchased or owned by the various leagues, shall be the responsibility of the Executive Committee. Recommendations for disposal or acquisition of league property shall be made to the Executive Committee for approval prior to final disposition.
ARTICLE 13. MATCH RULES 13.1 Match Rules. All firearm competitions held by the FHRPC will be governed by the rules and regulations established by the NRA, Civilian Marksmanship Program (CMP) or other appropriate sanctioning body.
ARTICLE 14. AMENDMENTS 14.1 Amendments. Any proposed amendments to these by-laws may be introduced by any regular or life member of the FHRPC at any regular meeting or special meeting called for the purpose. The proposed amendments must be acted upon by the FHRPC membership at a regular meeting or a special meeting called for the purpose, provided a copy of the proposed amendments has been sent to each FHRPC member by United States mail at least ten days previous to the meeting. A two-thirds vote of the members present will be necessary to pass or reject an amendment. ARTICLE 15. CERTIFICATION 15.1 Certification. We hereby certify that these by-laws have been adopted by the FHRPC.
____________________________ Wayne F. Belloff, President
____________________________ William C. Lewis Jr, Vice President
____________________________ John C. Dowell, Treasurer
____________________________ David A. Thompson, Executive Officer
____________________________ Francis L. Snyder, Executive Officer
____________________________ Martin D. Harsh III, Secretary |
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